This is a wonderful role working for one of our favourite clients. We are looking for an articulate, well organised Team Assistant who has a naturally delightful manner and who genuinely enjoys supporting their direct reports and surrounding team. You will be working in a professional but warm environment with wonderful colleagues who help and support each other. A background working in finance and having helped with events is desirable.
Dutes include:
- General diary Management for the Business Development team (organising internal and external meetings and videoconference calls) & taking ownership of all aspects of meeting organisation (room bookings, catering, technological requirements, materials etc.)
- Extensive travel management (organising complex trips, visas, itineraries, ground transportation, restaurant bookings)
- Preparing and maintaining marketing materials (printing, binding, editing, formatting, scanning)
- Processing monthly expenses, including gifts & entertainment reporting
- Maintenance of the company CRM system (ensuring information in the system is kept up to date)
- Organisation of external & internal events, including: the company Christmas party & other staff socials; investor events.
- HR administrative duties: company scheme administration - medical, travel insurances and new joiner introductions
- Organisation of Board meetings as directed: scheduling and collating documentation.
General Administrative Duties
- Provide ad hoc administrative support to the investment team and senior management: scheduling meetings; travel arrangements etc.
- Answering and fielding/directing incoming calls
- General administrative duties – filing, binding, printing, couriers, booking taxis
- Upkeep of office environment and some shared office management tasks
- Sorting post and incoming deliveries
- First Aid and fire warden duties (training will be provided)
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CORE COMPETENCIES:
- Good knowledge of Microsoft Outlook, Excel, Word, and PowerPoint
- Confident with videoconferencing technology
- Attention to detail
- ‘Can do' approach and team player
- Accountable, productive, efficient
- Ability to prioritise
- Smart appearance and professional manner
- Minimum of 3 days in the office
- Experience of working in the financial sector would be an advantage
- Experience of organising events & catering would be an advantage
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